The Clayton Business and Community Association invites you to apply to participate in the Clayton Oktoberfest, drawing an estimated attendance of 20,000+. This event has been a huge success, with most of our vendors coming back year after year. Clayton is a unique, friendly and historic city, nestled at the base of Mount Diablo. It is located approximately 7 miles from Walnut Creek.

We plan to feature up to 10 booths in the Food Court, approximately 50 street vendors, as well as German beers in our authentic Biergarten. A continental breakfast will be served each morning to vendors. Security will be provided on Saturday night.

DATES: October 4th and 5th, 2025

WHERE: Main Street/ Marsh Creek Road, Downtown (asphalt surface), Clayton, CA

HOURS: 11:00 a.m. to 8:00 p.m. Saturday, 11:00 a.m. to 6:00 p.m. Sunday

Exhibitors are to have their booth set up by 10:00 a.m. on Saturday. All cars are to be off the street by 10:30 a.m. on Saturday. Booths are not to be dismantled before 6:00 p.m. Sunday. Cars are not allowed back on the street until your booth is totally dismantled and the street is cleared by police. This will facilitate a faster exit at the end of the show.

ELIGIBILITY: Exibitor must man their booth. Exhibitor must submit at least 4 photos (no slides) of all the work he/she plane to sell and 1 of the booth. Only juried work may be sold.

APPLICATIONS: Final application deadline is TBD. Notification will be sent out around TBD. CBCA retains the right to accept or deny any applications; the decision of the jurors is final. We cannot guarantee same space assignment, but be assured we will try to keep you in the same general area if possible.

ENTRY FEES:

• Arts & Crafts Vendors – $400 (10’x10′ space), optional corner is $200. We’ve discontinued the $25 clean-up deposit charged in previous years; vendors are responsible for cleaning their booth space so we don’t have to reinstate the deposit in the future.
• Food Court – $500 (10’x10′ space) + 10% of gross receipts + Health Department Permit Fee ($140) and a refundable clean-up deposit of $100, returned upon inspection by the Food Committee.
• Food on the Street (Consumable) – $500 (10’x10′ space) + 10% of gross receipts + Health Department Permit Fee ($140) and a refundable clean-up deposit of $100, returned upon inspection by the Food Committee. Optional corner is $200.
• Food on the Street (Prepackaged) – $400 (10’x10′ space) + Health Department Permit Fee ($140). Optional corner is $200.
• Commercial Exhibitor – $1500 (10’x10′ space), optional corner is $500.
• Electricity is limited to 110 volt – charge of $50 extra or you must provide your own and advise us in advance for proper placement (extremely limited availability.)

If paying by check, make all checks payable to CBCA and mail to:

CBCA, P.O. Box 436, Clayton, CA 94517.

Please include a self-addressed, stamped envelope.

$25 – Return check charge.

For further entry information, please call Denise Erdem at (925)212-3596.

Questions about the event?

Text/call (925)212-3596 or e-mail at vendors@claytoncbca.org

2025 Oktoberfest Vendor Form

"*" indicates required fields

Name*

First Last

dba*

Returning Vendor?*

Yes

No

Email*

Phone*

Address (no P.O. Boxes)*

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Seller's Permit Number

Vendor Type*

Arts & Crafts Vendor

Food on the Street (Prepackaged)

Food on the Street (Consumable)

Food Court

Commercial Exhibitor

Please select your vendor type to complete the application. For non-food-court vendors: if you have pre-packaged foods, select “Food on the Street (Prepackaged)”, but if your food is an open consumable, please select “Food on the Street (Consumable).” Please note there is a 10% fee imposed on Food Court and Food on the Street (Consumable) sales collected at the event.

Low Range of Work

High Range of Work

10'x10' Booth Space Quantity*

Price: $400.00

Quantity

10'x10' Booth Space Quantity*

Price: $500.00

Quantity

10'x10' Booth Space Quantity*

Price: $1,500.00

Quantity

Sampling*

Yes

No

Will you be handing out samples?

Are You a Veteran?*

Yes

No

DD-214*

Max. file size: 512 MB.

Health Department Temporary Food Sales*

Price:

Refundable Clean-Up Deposit*

Price:

Corner?*

Yes

No

Corner

Price:

Corner

Price:

Electricity Option

I want to buy electricity

I will be providing my own electricity

I do not want electricity

$50 charge for electricity, or you may provide your own but please advise us in advance for proper placement. Extremely limited.

Electricity

Price:

Ice Quantity

Price: $20.00

Quantity

Flame?*

Yes

No

Will your booth have an open flame?

Please List All Products Being Sold*

Your application will not be considered without the following:

Certificate of Insurance – naming CBCA as additional insured for October 4th – October 5th, 2025.
Hold Harmless Form (for Arts & Crafts only, can be used in lieu of Certificate of Insurance)

FOLLOWING FOR FOOD VENDORS ONLY
Health Department Temporary Food Sales: please upload on this form or fill out from attached form (below download link) (the Health Dept. has notified us that the amount may change and we will have to collect the difference – we will notify you if this takes place.)
Fire Department: please upload on this form or fill out from the attached form (below download link.)

Photos

Drop files here or Select files

Accepted file types: jpg, jpeg, png, gif, pdf, tiff, Max. file size: 512 MB.

Additional Notes

Non-Food Vendor Insurance Option*

Certificate of Insurance

Hold Harmless

As a non-food vendor, you have the option of either providing a Certificate of Insurance or signing the CBCA’s Hold Harmless Agreement.

Please click the link to access the Health Department form. Fill out, download the filled out copy, and upload in the field below.

http://claytonoktoberfest.com/wp-content/uploads/2025/04/2025-Oktoberfest-Health-Form-for-Food-Vendors-Fillable.pdf

Submit Health Department Form*

Max. file size: 512 MB.

Please click the link to access the Fire Department form. Fill out, download the filled out copy, and upload in the field below.

http://claytonoktoberfest.com/wp-content/uploads/2025/04/2025-Oktoberfest-Food-Vendor-Fire-Appl-Fillable.pdf

Submit Fire Department Form*

Max. file size: 512 MB.

Click the link to view the Contra Costa County Fire Regulations. The application part of the form is linked above, but this document provides important information. Note that you do not have to complete anything for this specific document, it is provided for your information.

http://claytonoktoberfest.com/wp-content/uploads/2025/04/CC-Fire-Regulations-for-Food-Vendors.pdf

Submit Certificate of Insurance*

Max. file size: 512 MB.

Hold Harmless Agreement

The undersigned vendor(s) hereby agree(s) to defend, indemnify and hold harmless, the Clayton Business and Community Association (including without limitation its Sponsors and any Landowners, Lessees and Lessors who allow the Clayton Oktoberfest to use their land), The City of Clayton, and any and all of their respective members, employees, agents, volunteers, principals or assigns from any and every claim, demand, lien, right or cause of action of any kind or character arising out of vendor’s participation, sales, interaction with other persons, action or inaction related to vendor’s presence and business at the Clayton Oktoberfest (including any time spent in the City of Clayton for the purpose of set-up and teardown), and where the vendor is, was, or were, a substantial factor in causing or contributing to the claim, demand, lien, right or cause of action. This specifically includes, but is not limited to, third party personal injury, wrongful death or property damage claims.

Signature*

With the above signature, you agree to the terms of the CBCA’s Hold Harmless Agreement.

Date*

MM slash DD slash YYYY

Food Vendor Pricing Agreement

All Food Vendors (in any Food Court or on the Street – including “consumables”) will post signage that clearly states the price of all items available for sale. In addition, the pricing posted at your Food Booth will be inclusive of all Sales Tax, Credit Card Charges, and any other Festival Upcharges. The verbiage “Sales Tax Included” should be added to your signage (if you are required to charge sales tax on your product).
For example:
If the food item is $10, the customer will pay $10. No additional charges are to be added to the total bill.

Please acknowledge by signing and submitting this form along with your application.

Signature*

With the above signature, you agree to the terms of the CBCA’s Food Vendor Pricing Agreement.

Date*

MM slash DD slash YYYY

Total

Signature*

With this signature, you agree to the completion of your application and to pay the total amount above to the Clayton Business and Community Association.

Date*

MM slash DD slash YYYY

Payment Type*

Credit/Debit Card

Check

Checks must be made payable to “Clayton Business and Community Association” and can be sent to CBCA Oktoberfest, P.O. Box 436, Clayton, CA 94517.

Credit Card*